RFS-011 evidence intake - 2026-07-03
Separate advisory defaults from missing vendor evidence.
This ledger combines the recorded study defaults, COTS quote evidence, validation samples, and final sign-off into one current intake status.
Current intake state
RFS-011 has advisory study defaults, not procurement evidence.
RFS-011 is provisionally closed for the research study on recorded advisory defaults; vendor quote evidence and validation sample bundles remain not received.
Source note: projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md.
Evidence ledger
Advisory defaults can support research closeout; procurement rows still need evidence.
| Stage | Owner | Status | Evidence to capture | Acceptance test | Blocks |
|---|---|---|---|---|---|
| stakeholder decision | RFS stakeholder | received (advisory study defaults) | Recorded advisory default: 500 (per fleet, hourly revisit, planning case). requirements-answer-pack.html, coverage-sizing-grid.html, projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md | Satisfied for advisory research closeout by projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md dated 2026-07-05; any dated Dani/RFS answer supersedes this default. | No longer blocks the research-study RFS-011 closeout or the RFS-019 source-evidence gate; vendor procurement and validation evidence remain separate rows. |
| stakeholder decision | RFS stakeholder | received (advisory study defaults) | Recorded advisory default: 120 m AGL cap binding; waiver variant documented as upside only. requirements-answer-pack.html, fleet-coverage.html, projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md | Satisfied for advisory research closeout by projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md dated 2026-07-05; any dated Dani/RFS answer supersedes this default. | No longer blocks the research-study RFS-011 closeout or the RFS-019 source-evidence gate; vendor procurement and validation evidence remain separate rows. |
| stakeholder decision | RFS stakeholder and AAO | received (advisory study defaults) | Recorded advisory default: COTS-first survey system; custom reflective research continues for waiver/spotter regimes. requirements-answer-pack.html, requirements-signoff-matrix.html, cots-fleet-screen.html, projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md | Satisfied for advisory research closeout by projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md dated 2026-07-05; any dated Dani/RFS answer supersedes this default. | No longer blocks the research-study RFS-011 closeout or the RFS-019 source-evidence gate; vendor procurement and validation evidence remain separate rows. |
| stakeholder decision | RFS stakeholder and airframe lead | received (advisory study defaults) | Recorded advisory default: 2 kg-capable fixed-wing/VTOL accepted. requirements-answer-pack.html, fleet-coverage.html, projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md | Satisfied for advisory research closeout by projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md dated 2026-07-05; any dated Dani/RFS answer supersedes this default. | No longer blocks the research-study RFS-011 closeout or the RFS-019 source-evidence gate; vendor procurement and validation evidence remain separate rows. |
| stakeholder decision | RFS stakeholder | received (advisory study defaults) | Recorded advisory authority: Greg Baker (project lead); advisory working assumptions for the research study. requirements-answer-pack.html, requirements-closeout.html, projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md | Satisfied for advisory research closeout by projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md dated 2026-07-05; any dated Dani/RFS answer supersedes this default. | No longer blocks the research-study RFS-011 closeout or the RFS-019 source-evidence gate; vendor procurement and validation evidence remain separate rows. |
| vendor evidence | Vendor or reseller | not received | Returned quote for one of the priority rows: 1. ICI 8640 P, 25 mm lens class; 2. Hadron 640R fixed module; 3. 45 deg 640-class radiometric camera; 4. 69 deg 640-class mapping camera; 5. ICI 8640 P, 35 mm lens class. cots-quote-packet.html, cots-quote-comparison.html | The quote names the exact sellable configuration and included integration hardware. | Datasheet family names or substituted lens options cannot close RFS-011. |
| vendor evidence | Vendor or reseller | not received | raw/pre-AGC frame export, bit depth, API/SDK, file format, metadata sidecar; NUC state, calibration coefficients, shutter/reference behavior, timestamp/geotag metadata. cots-quote-comparison.html, pipeline.html, radiometry.html | The vendor confirms replayable raw or radiometric frames, not only display video. Frames can be replayed with detector state and calibration context. | A display-only or uncalibrated product cannot close the RFS-011 evidence path. |
| vendor evidence | Vendor or reseller | not received | unit price at required payload count, SDK/license cost, spares, calibration service, lead time cots-quote-comparison.html, coverage-sizing-grid.html | The unit price fits the selected target-area ceiling without hiding support costs. | Budget or mission replan if the selected target-area ceiling is exceeded. |
| validation evidence | Vendor or AAO reviewer | not received | sample frame, metadata sidecar, reference frame, no-fire rural scene, warm target example cots-quote-comparison.html, field-test.html, dataset-validation.html | A small evidence bundle can enter the validation pipeline before purchase. | No sample evidence leaves the project with a procurement claim rather than testable data. |
| closeout record | AAO reviewer | received (advisory study defaults) | Recorded advisory closeout for the research study: wide_survey_3cm_char selected from the 2026-07-05 source note; vendor quote and validation sample bundles are explicitly not received. requirements-signoff-matrix.html, cots-quote-comparison.html, requirements-closeout.html, projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md | Satisfied for advisory research closeout by projects/rural-fire-service-camera/rfs-011-source-note-2026-07-05.md dated 2026-07-05; any dated Dani/RFS answer supersedes this default. | No longer blocks the research-study RFS-011 closeout or the RFS-019 source-evidence gate; vendor procurement and validation evidence remain separate rows. |
Quote intake order
Returned quotes should be scored before a payload branch is accepted.
| Priority | Candidate | Model row | Intake action |
|---|---|---|---|
| 1 | ICI 8640 P, 25 mm lens class | Model row: 24.8 deg HFOV, F/1.0, 181 ha/h at 120 m, Quote as COTS candidate. | Score the returned quote against hard stops before choosing COTS-first, parallel, budget replan, or reject-primary. |
| 2 | Hadron 640R fixed module | Model row: 32.0 deg HFOV, F/1.0, 236 ha/h at 120 m, Conditional quote gate. | Score the returned quote against hard stops before choosing COTS-first, parallel, budget replan, or reject-primary. |
| 3 | 45 deg 640-class radiometric camera | Model row: 45.0 deg HFOV, F/1.0, 341 ha/h at 120 m, Physics pass, product gate open. | Score the returned quote against hard stops before choosing COTS-first, parallel, budget replan, or reject-primary. |
| 4 | 69 deg 640-class mapping camera | Model row: 69.0 deg HFOV, F/1.0, 565 ha/h at 120 m, Physics pass, product gate open. | Score the returned quote against hard stops before choosing COTS-first, parallel, budget replan, or reject-primary. |
| 5 | ICI 8640 P, 35 mm lens class | Model row: 17.6 deg HFOV, F/1.0, 127 ha/h at 120 m, Quote as COTS candidate. | Score the returned quote against hard stops before choosing COTS-first, parallel, budget replan, or reject-primary. |
Source-note contract
The advisory answer is traceable before it unlocks optics work.
These fields define the minimum record needed before RFS-011 can close for the research study or a custom RFS-019 trace can claim source-backed acceptance evidence.
| Field | Required value | Validation check | Downstream use |
|---|---|---|---|
| Source note date source_note_date | YYYY-MM-DD date for the meeting note, email, signed record, or quote bundle. | Must be a real date and must not be inferred from a planning artifact date. | Cited by RFS-011 closeout and by any RFS-019 trace acceptance source_evidence block. |
| Source artifact or note source_artifact_or_note | Repository path, email subject, meeting note identifier, signed PDF, or vendor quote ID. | Must be specific enough for another reviewer to find the source record. | Prevents planning pages from being treated as received stakeholder or vendor evidence. |
| Sign-off authority signoff_authority | Stakeholder name or role, plus whether the record is advisory or acceptance. | Must identify who can accept the requirements baseline before RFS-011 can close. | Unlocks requirements closeout only when combined with the selected technical answers. |
| Target area and revisit convention target_area_ha | Hourly target area in hectares and whether the revisit target is per fleet. | Must match one coverage-sizing/sign-off path; do not default to 500 ha without source evidence. | Selects fleet count, unit-cost ceiling, and whether the wide-survey optics row is eligible. |
| Altitude basis altitude_basis | 120 m cap, above-120 m waiver/authorisation path, or other recorded operating basis. | Must name the authority or assumption that permits any above-120 m coverage row. | Controls swath, payload count, and whether the 25 mm survey trace can represent the mission. |
| Payload branch payload_branch | COTS-first, custom-first, or parallel COTS/custom, plus exact product row if COTS-first. | Must be consistent with quote evidence, budget ceiling, raw-data access, and calibration state. | Controls whether vendor quote scoring or custom prescription tracing is the next funded path. |
| Airframe class and SWaP basis airframe_class | 2 kg-capable fixed-wing/VTOL class accepted, or replacement mass/power/volume envelope. | Must be compatible with the payload branch and coverage model assumptions. | Prevents a passing optical or COTS row from being promoted into an infeasible payload plan. |
| Selected optics target key selected_target_key | One of wide_survey_3cm_char, finer_survey_3cm_char, legacy_spotter_design, or mission hold. | Must follow from the target area, altitude, payload branch, and sign-off matrix path. | Used by the RFS-019 trace acceptance contract before any measured trace can be claimed. |
| Quote evidence bundle quote_evidence_bundle | Returned vendor/reseller quote ID, scored candidate row, or explicit not-yet-received marker. | Must include exact configuration, raw/calibration access, price, mass, power, and sample status. | Allows a COTS-first or parallel branch to be accepted or rejected against the same scorecard. |
| Validation sample bundle validation_sample_bundle | Sample frame/log bundle path or explicit record that validation samples are not yet received. | Must preserve raw/pre-AGC frames and calibration metadata when used as acceptance evidence. | Controls whether vendor performance claims can support false-positive and detection closeout. |
Trace unlock fields: source_note_date, source_artifact_or_note, signoff_authority, target_area_ha, altitude_basis, payload_branch, airframe_class, selected_target_key.
Record fields
Use the same fields across the meeting note and the quote review.
Stakeholder answer fields
- Answered by
- Answer date
- Hourly target area
- Altitude basis
- Payload branch
- Airframe class
- Sign-off authority
- Evidence source
Quote record fields
- vendor and reseller contact
- exact product, detector core, lens, and firmware/configuration
- target-area basis used for the unit-cost ceiling
- raw/radiometric frame export evidence
- calibration metadata and NUC-state evidence
- sample frame bundle path
- all-up mass, power, and envelope
- unit cost at required payload count plus SDK, spares, and service costs
- lead time, export limits, warranty, and support terms
- reviewer score, decision rule, stakeholder name, date, and source note
Source artifacts
The ledger points back to the artifacts that define each test.
Stakeholder answer pack
Open source artifact
Source date 2026-06-18
Requirements sign-off matrix
Open source artifact
Source date 2026-06-19
COTS quote comparison
Open source artifact
Source date 2026-06-21
Recorded RFS-011 source note
Open source artifact
Source date 2026-07-05